Paul Moss

Supercharging MetroTeam productivity with ‘Focus Fridays’

Focus Friday is our team’s day to take a deep breath and concentrate - free from internal distractions to focus further on you – our invaluable customers!

We all get frustrated when we cannot clear the big jobs because little tasks, interruptions, calls and meetings suck up all our time, and pretty soon, we find ourselves surrounded by unfinished jobs with no obvious solution.

Metro’s ‘Focus Friday’ initiative is when we work together to create the buffer needed to focus on creating real value for our customers.

The purpose of ‘Focus Friday’ is to provide time to work without distractions, and those come mainly in the form of meetings.

With few exceptions, our team will no longer book internal meetings on Fridays, but customer calls or meetings are still to be led by customer availability, regardless of which day.

Companies from Citigroup to Facebook have embraced the ‘Focus Day’ concept, setting aside one day per week to focus on personal work priorities without being interrupted by meetings to increase productivity and reduce stress.

An uninterrupted ‘Focus Friday’ diminishes subject or task switching, which means no winding down one task to prepare for a meeting and no wrapping up loose ends post-meeting before trying to get the focus back on the original task.

Research shows that when you switch tasks, a part of your brain is still thinking about the previous task. It takes some time for those thoughts to quiet down so you can concentrate fully on the task at hand. In the meantime, your performance suffers. Researchers call this phenomenon “attention residue.” And studies show it takes 25 minutes and 26 seconds on average to get back to the level of efficiency you were at before an interruption. This means task shifting, even briefly, can cost as much as 40% of productive time.

We believe that ‘Focus Friday’ will give our team time to proactively complete tasks at hand while reducing virtual meeting fatigue, preventing burnout, maintaining engagement, and boosting productivity. Uninterrupted. The internal planning and functions will still be completed with discipline before Friday or at the weekend.

‘Focus Friday’ is not a blanket policy because not all our teams operate the same way, and some work requires more collaboration than other kinds. Sometimes Friday is the only day they can get an important meeting on the calendar, or that’s simply the day the customer wants it.

We have continued business expansion throughout the pandemic and welcome enquiries from ambitious and driven individuals at any stage in their careers. To express interest in a position with Metro, contact Paul Moss, who heads our HR function. 

We continue to handle the current environment with innovation and by encouraging our team's talent and development – with customer-driven satisfaction and expectations as our number one priority.

Brexit Selling customs services

Metro ready for UK’s new single customs platform – are you?

HM Revenue and Customs (HMRC) announced last week that the Customs Declaration Service (CDS), a system integrated with our market-leading technology, will serve as the UKs single customs platform from 31st March 2023.

Operating since 1994, HMRC is finally retiring its Customs Handling of Import and Export Freight (CHIEF) system on 31st March 2023, from when all customs declarations will be submitted through the Customs Declaration Service (CDS).

HMRC’s announcement that the Customs Declaration Service (CDS) will serve as the UK’s single customs platform from 2023 will end the current period of dual-running that has been operating with CHIEF.

CDS is currently used for Northern Ireland and Rest of World declarations and has already processed more than one million declarations since it went live in 2018.

Ahead of the complete CHIEF closure on the 31st March 2023, services on CHIEF will be withdrawn in two stages:

     
  • 30th September 2022: import declarations close on CHIEF
  • 31st March 2023: export declarations close on CHIEF / National Exports System (NES)

CDS is a key part of the government’s plans for a fully digitised border, in line with its 2025 UK border strategy.

Metro has been directly involved in the development of CDS, through the Joint Customs Consultative Committee (JCCC), as active members of The Association of Freight Software Suppliers and the British International Freight Association.

With the UKs exit from the EU, and the migration to the new Customs Declaration Service (CDS) the changes to Customs procedures and systems will have a huge impact on importers and exporters.

Our brokerage team, which is one of the UK’s largest dedicated team of customs experts, are available to review your situation and provide advice on CDS migration and compliance.

Metro automate and submit customs declarations via CHIEF and CDS platforms through our CuDoS system, which is optimised in line with HMRC and EU regimes.

Please contact Simon George, leading our customs and brokerage business unit, for further information and assistance on CDS and automating your customs declarations.

ALL supply chain workers are essential

COVID-19: The critical worker crisis

In an effort to protect supply chains and essential services the government released a list of sectors where fully vaccinated workers may be exempt from isolation if they are told to quarantine after coming into close contact with a positive COVID-19 case. Many of these are within the supply chain and global logistics platforms that are essential to businesses functioning successfully.

Fully vaccinated adults will no longer have to self isolate if they are ‘pinged’ from 7th August in Wales; 9th August in Scotland; and 16th August in England.

Instead, they will be advised to take a PCR ( if you have ever wondered what it stands for - polymerase chain reaction) test and can stop self-isolating if the result is negative. If the result is positive, they will need to self-isolate just like anyone else.

Until the 16th of August in England employers providing the critical services listed below can request a self-isolating exemption for named employees who are fully vaccinated.

  • Energy
  • Civil nuclear
  • Digital infrastructure
  • Food production and supply
  • Waste
  • Water
  • Veterinary medicines
  • Essential chemicals
  • Essential transport
  • Medicines and medical devices
  • Clinical consumable supplies
  • Emergency services
  • Border control
  • Essential defence outputs
  • Local government

Supermarket depot workers and food manufacturers will be exempt whatever their vaccination status and this is being extended to transport and freight workers, plus those working in the selected critical sectors.

Despite the government’s moves supply chains are missing critical personnel at every point, including ports, freight terminals, railheads and shipper warehouses, not to mention the continuing HGV driver crisis.

So far the government has ignored pleas to relax Brexit immigration rules to allow foreign drivers to return on a temporary basis and calls for the MoD to provide drivers is unlikely to have any impact on the situation. The government’s moves to increase working hours and streamline driver testing systems, to aid recruitment, will only have a marginal impact.

With the shortfall of drivers already standing at 100,000, any personnel loss through illness, self-isolation or move to higher-paying retailers is having a profound impact on haulier operations across the country and particularly around key ports and airports.

After years of underpayment and poor working conditions, a job as an HGV driver has become more attractive in recent months as a growing number of firms offer up-front bonuses and wage uplifts in an effort to attract and retain staff, though shippers are increasingly picking up the tab, through driver surcharges.

All the signs are that we are heading for worsening disruption, as drivers taking holidays are added to COVID-19 shortfalls, without any drivers to cover.

Road transport cannot be avoided, as part of the movement of goods, with drivers critical for container movements, international and domestic haulage.

Metro work with a number of reliable, selected long-term haulage and rail partners across the UK, to give us access to the widest pool of equipment and driver resource. 

We frequently audit and manage our associated partners' standards and ensure the safety of all individuals within our platforms are always compliant with the current regulations and legislation.

To learn more, or to discuss your road transport requirements, please contact Elliot Carlile or Grant Liddell (or Simon Balfe who leads our UK multimodal transport operations) who can talk you through the options.

survey

Your satisfaction is everything

As a service business, exceeding customer expectations is a critical success factor for us and gathering regular feedback from you provides the insights we need to drive future decisions and maintain a truly customer orientated business.

Quality, efficiency, service, creative solutions and reliability are the issues that we want to measure, when we consider customer satisfaction, which is why an overall score of 92.6% in our latest survey is a satisfying basis to continue building on.

Finding and converting new customers takes time and resource, and even more of the same to develop the type of relationship that delivers real and consistent value. A true partnership and collaboration is our ambition and goal.

Our focus has always been to build long-term, mutually-rewarding relationships, built on understanding and trust. Delivering value and allowing you to focus on growing your business whilst Metro manage your supply chain and logistics.

Customer retention starts with satisfaction, to create the conditions for loyalty and a simple way of measuring this is deploying a customer satisfaction survey.

We understand that, despite our best efforts, a few customers may be tempted to slip away, but it is critical that we understand where exactly we may be going wrong, so we can address it promptly to recover customer happiness and loyalty.

Ultimately, it is not rocket science. Customers have too many choices and our loss is a competitor’s gain, and the customer satisfaction survey is not only an excellent tool to retain customers, it can highlight issues that should be immediately addressed and help us differentiate the Metro brand.

Consistently creating customer satisfaction helps us stand out from the competition and encourages recommendation, rather than negative feedback, which can be so damaging in the digital age.

Satisfied and loyal customers are our complete focus because that is the glue that keeps our relationship strong. Despite the alternatives available, our customers’ continued support and advocacy has been the most important factor in our continued growth over the last four decades.

We understand how busy our customers are, which is why we make our customer satisfaction surveys so quick and easy to complete. Our latest version comprises just six questions and can be completed in less than 15 seconds.

Got 15 seconds to spare? Simply click this link to have your say.

SURVEY RESULTS @ 19th JULY
“It is easy to find the right contact at Metro”
92% positive rating
 
“I understand all the ways Metro can help me”
91% positive rating
 
“Metro are proactive in solving my problems”
93% positive rating

  “Metro always keep me informed”
92% positive rating

  “I would recommend Metro to a friend or colleague”
95% positive rating
 
What is your preferred method of communication”
Email 90.0%
Phone 30.0%
Zoom 20.0%
Visit 20.0%
 
RESPONDENT FEEDBACK HIGHLIGHTS
“Continue to work as a great partner.”

  "Just continue to provide excellent support, as you have done over the past 12 to 18 months.”
 
Thank you to everyone but especially to Emma Hulbert and her team which provide a service up and beyond anyone could expect."
 
“Very good service provided 100% happy.

Please do assist us in improving our service delivery by participating in the survey. 

It is essential we have your feedback, which we encourage and  receive through engagement, with our valued customers and partners. It will be recognised and we will enhance the delivery of bespoke and tailored services during these traumatic and challenging times. 

Your time and support is appreciated we will be delighted to arrange a follow up call/meeting to discuss the detail further to ensure we continue to lead the industry with our global platforms.

For further information please contact Grant Liddell, Elliot Carlile or your day to day account manager who will speak to you immediately.