On the 1st March 2024, the European Union is launching the 3rd and final part of its pre-loading and pre-arrival safety and security programme, which requires pre-advice of mandatory information and failure by shippers to comply may lead to goods being rejected by the airline, shipping line, rail operator or haulier.

The European Union (EU) implemented the European Import Control System (ICS) in the safety and security measures framework in 2011, to perform risk analysis on air, sea, rail and road freight before it enters or transits the customs territory of the EU.

In 2021, the EU began the rollout of ICS2 in 3 phases:  
15th March 2021: Mail/express shipments (pre-loading)
1st March 2023: Air cargo and Mail/express shipments (full)
1st March 2024: Maritime, Road, and Rail

Carriers submit details on cargo before it is carried into the EU, risk analysis on the data decides if shipments can proceed, or need to be presented for inspection.  

The ICS2 process:

1. Lodge the ENS declaration to customs by the economic operators 
2. Safety and security risk analysis performed by customs 
3. Arrival notification of the means of transport by the carrier or its representative 
4. Presentation to customs and examination in case of a potential risk

We have been adapting our processes and systems to meet the new EU requirements, but compliance with ICS2 changes will depend on the active participation of shippers.

Carriers will require relevant data to fulfil their responsibility for the pre-loading and pre-arrival information data set, including the journey details, which is sent to ICS2, where it is automatically reviewed for possible security threats. 

The pre-loading and pre-arrival messages are collectively referred to as the Entry Summary Declaration (ENS).

We will require the following information, so that we can ensure the pre-loading data is made available to the carrier in good time:

Shipper Name
Shipper Address
Consignee Name (including EORI number for cargo staying in Europe)
Consignee Address
Cargo Description (including 6-digit HS codes)
Total Quantity
Total Weight

When the ENS information is not provided to EU customs, shipments will be stopped and will not be processed for customs clearance, which will lead to delays and potential fines.

We are working closely with our sea, road and rail partners, test-submitting these new data sets, to ensure the smooth implementation of this new EU customs process. 

If you have any concerns or questions, regarding the ICS2 roll-out please EMAIL Andy Fitchett, Brokerage Manager.

The Windsor Framework was agreed in February to ease post-Brexit trade between Northern Ireland (NI) and the rest of the UK, but concerns remain about a continuing lack of clarity over the details of the Windsor Framework - which begins to come into force from the 1st October.

Prior to the Windsor agreement the process for movements to NI is under the TSS (Trader Support Scheme) with shippers submitting a simplified declaration, under the UK Trader Scheme (UKTS). 

However, this only complied with the Safety and Security declarations required by the Ferry operators and a second supplementary declaration is made in NI, with commodity code, value of goods, and additional information statements specific to goods.

Most critically of all a percentage calculation of goods “at risk of moving to the South” are applied and duty invoiced to the Consignee for potential sales not actual.

As a result of the Windsor Framework, the Government is able to introduce a scheme to reimburse the payment of EU customs duties paid on goods moved into NI that were not sold or used in the EU - The Customs (Northern Ireland: Repayment And Remission) (Eu Exit) (Amendment) Regulations 2023.

The agreement establishes a new UK Internal Market Scheme (UKIMS) for the movement of goods from the UK to NI and is being phased in from 30th September. 

The existing UKTS will be replaced by the new UK Internal Market Scheme (UKIMS) with effect from 30th September 2023. This will enable businesses established in Great Britain to join and declare goods “not at risk” if they are brought into Northern Ireland for sale or final use by end consumers in the UK.

Traders who join UKIMS will be able to declare their goods as ‘not at risk’ which means they will not be charged duty if entering NI from free circulation in Great Britain. They will, however, be charged UK duty if entering Northern Ireland from outside the EU and the UK, or if the goods were not in free circulation in GB.

Green Lane

The ‘Green Lane’ will significantly expand the range of businesses who can benefit; end the requirement for traders to provide customs commodity codes; scrap supplementary declarations; and ensure that businesses can move their goods using commercial information.

It is worth noting that both lanes are ‘virtual’ and no physical lanes, or markings exist.

Regulatory easements in the green lane do not exist for all types of goods. The focus is on those goods with the most onerous SPS compliance obligations, including pre-packaged products of animal or plant origin, food and food products.

Meat and fresh dairy products are to be labelled ‘Not for EU’ from October 2023, all other dairy products from October 2024, and composite products, fruit, vegetables and fish from July 2025.

Traders will need to be registered on the Northern Ireland Retail Movement Scheme (NIRMS) for SPS goods and the UK Internal Market Scheme (UKIMS) for general goods. 

For goods moving on or after 30th September 2023, the UK Trader Scheme authorisation will no longer be valid and traders must use the UK Internal Market Scheme (UKIMS) authorisation to declare your goods ‘not at risk’ of entering the EU, if the applicable EU duty is greater than zero.

Green Lane Process
Trader uses commercial info and submits to TSS
Haulier obtains GMR
Goods are moved

Red Lane
Goods not for final consumption in Northern Ireland must go through a red lane
‘At risk’ goods will be charged the applicable EU duty

Red Lane Process
Haulier completed Entry Summary Declaration (ENS)
Simplified Frontier Declaration (SFD)
Haulier obtains GMR
Goods are moved
Supplementary declaration
Pay duty

Key dates
June 2023 - Traders can register for UKIMS
September 2023 - UKIMS must be used for no duty to be applied (Green Lane)
October 2023 - STANMI replaced by NI Retail Movement Scheme (NIRMS)
September 2024 - Full Green Lane implemented

A number of questions remain outstanding including…
- Who will run the Trusted Trader Scheme and what are the costs involved?
- How long will the government fund the TSS – the Trader Support Service (03 10 23 - HMRC confirm extension 31 12 24)
- How will the red and green lanes work in practice, especially where groupage loads are concerned?

At the moment it appears that trailers containing a mix of cargoes eligible for the green lane, will need to go through the red lane, even if just one consignment entering NI is in the red lane.

Retailers, especially the supermarkets, are likely to be the largest users of the Green Lane; while manufacturers in Northern Ireland appear more likely to use the red lane, so that goods can be shown to comply with applicable EU law and so be processed and sold on within the EU market.

HMRC UPDATE, 3rd OCTOBER 2023 - HMRC has confirmed the extension of the Trader Support Service until 31 December 2024, as a free to use service, educating traders on applicable processes and supporting them to submit customs and safety and security declarations.

We will continue to share information on the new framework and processes as they become available.

Our customs team are working directly with affected clients, to ensure that they are prepared and compliant with new customs processes, declarations and requirements.

If you have any questions or concerns about the Windsor Agreement and trade with NI/IE please EMAIL Andy Fitchett, Brokerage Manager, who will be happy to review your situation.

The UK was set to roll out new health certification requirements for medium and high-risk goods originating in the EU, such as meat and dairy, from October, but there is now official confirmation from No 10 that last week’s Financial Times report was correct and the government is postponing border controls until January 2024.

Plans to roll out controls on all goods entering Britain post-Brexit were initially meant to begin at the start of 2021, around the same time the EU introduced strict requirements on all UK food exports.

However, import controls have since been delayed four times over the past two years, with the October 2023 deadline’s move to January the fifth to be delayed. 

"Having listened to the views of industry, the government has agreed to a delay of three months for the introduction of remaining sanitary and phytosanitary controls" it said in a statement.

New physical checks on imports, due to come into effect in January, will now start in April.

According to a survey of EU suppliers by the Cold Chain Federation (CCF), the delay could avoid disruption during the Christmas trading window, with 39% of European food producing businesses supplying goods to the UK unaware of the new rules.

However, the National Farmers Union has campaigned vociferously against further postponement to checks, arguing that it is unfair to British producers, as it continues to give EU farmers a competitive advantage, while UK exporters have had to endure checks on food exports to the bloc for the past two years.

Under the new post-Brexit import rules, due to come into force from 31st October and now pushed back a further three months, export health certificates signed by a qualified certifying officer would become mandatory for every consignment of ‘medium risk’ meat, dairy and fish products exported from the EU to the UK.

The CCF had written to ministers, sharing their survey’s findings, requesting that the October implementation be moved back to the 31st January 2024, because they believe that the government needs to deliver a much wider and better resourced communications campaign, to increase awareness among EU businesses.

The CCF said that with so much stress, cost inflation and other pressures in the food supply chain this year, moving the start date to January 2024 could make a big difference.

Their survey also found that 78% of EU businesses believed costs will increase to their UK customers as a result of the new rules, and while 60% said they planned to continue servicing UK customers at the same frequency after the new rules implementation, 10% had planned to reduce the frequency and 7% planned to stop altogether.

With the current regulations for imports of foodstuffs remaining unchanged, there is a further three months to prepare your suppliers for the changeover and keep your supply chains running freely. 

We can guide you on the new import procedures and help you to educate your suppliers, with full support for all your import and export documentary needs.

Metro are at the forefront of customs brokerage solutions for the food and drink industry, with our automated CuDoS declaration platform and dedicated team of customs experts, reacting swiftly to any changes in the UK’s trading regimes.

To learn how we can simplify and automate customs declarations for your businesses, please EMAIL Andy Fitchett, Brokerage Manager, to review the options.